SNAP Feedback Requested on Proposed Changes in Member Affinity Groups

This post is intended to provide an overview of the Council proposed changes to Member Affinity Group structures, which was officially announced August 13, 2015 and discussed during the SAA 2015 Annual Business Meeting. SNAP Roundtable members are encouraged to review these documents and submit comments to the Council as specified below. Additionally, the 2015-2016 Steering Committee intends to prepare formal recommendations on behalf of the roundtable. The Steering Committee will distribute a survey to the roundtable in the coming days to gather specific data and feedback to direct its recommendations, but SNAP participants are also invited to submit comments here.

This proposal was drafted by Mark Duffy, Lisa Mangiafico, and James Roth to revise the member affinity group structure of SAA in response to recommendations made by the Task Force on Member Affinity Groups. The Council will seek member comments through September 15, 2015 before proceeding.

Summary of proposed changes
From the SAA statement available at

Briefly, the revised structure would support two types of member affinity groups:

SAA Affinity Groups

  • All existing Sections and Roundtables would maintain their identity within SAA Affinity Groups and the current distinction between Sections and Roundtables would disappear
  • They would keep their current names, have access to space at the annual meeting, and receive technology support for microsites, listserv hosting, elections, and AV at the annual meeting
  • Bylaws, annual reports, and elections would be normalized for Affinity Groups.
  • These groups would continue to have direct access to the Council through their liaison assignments and all groups would be able to petition the Council (with equal footing) for project or initiative funding.
  • SAA members would be able to associate with an unlimited number of Affinity Groups.
  • SAA membership would be required for membership in an Affinity Group. The current inclusion of nonmembers as Roundtable “participants” would be discontinued.

Affinity Groups would be required to have as members at least 4% of the total membership of SAA (currently 6,201) and would have two years to reach that threshold if they are shy of it now. The Council would refine this threshold membership level as needed in the future. Affinity groups that cannot meet the threshold would be permitted to continue as Virtual Community Groups.

Virtual Community Groups

Virtual Community Groups would be created as a means of lowering the barriers to participation and involvement in networks of shared professional interest.

  • Virtual Community Groups could be started with as few as 50 SAA members.
  • An annual renewal request and compliance with general SAA policies on member conduct would be the only requirements to operate as a Virtual Community Group.
  • No bylaws or annual reports would be required, although some monitoring would be necessary as part of an annual renewal assessment to ensure ongoing usefulness.
  • The groups would be supported by SAA with listserv, microsite, and, where possible, social media technology support. They would not be assigned a Council liaison.
  • Virtual Community Groups would not be eligible for space at the annual meeting.
  • The groups would be managed by one or more coordinators who must be SAA members.
  • Nonmembers would be permitted to participate in Virtual Community Groups.

According to the working group, “The proposal aims to find the sweet spot of maximizing dues-paying members’ privileges while controlling the costs of administering and resourcing (space and technology) our diverse bodies. A threshold membership number will guide the Council in its decision to initiate or retire affinity groups. A two-year grace period would be given to all current groups to allow the Council to fine-tune the membership threshold. Virtual Community Groups would merely have to show purposeful activity and make an annual renewal request to keep their active status.”

Additional details of note

Under the current proposal, implementation is recommended to begin January 1, 2016 with full implementation by July 1, 2016.

Proposed amendments to the Governance Manual are attached to the full proposal, available at

SNAP specific concerns

This section will not include recommendations or subjective analysis of the current proposal. The Steering Committee will prepare a statement of recommendations to the Council, shaped by feedback from current roundtable participants. This statement is not meant to deter or preclude SNAP RT participants from contributing individual comments.

SNAP serves a significant number of participants who do not maintain membership in SAA. Participants may choose not to join SAA for several reasons, including current employment status, geographical location, or negative perceptions about the value of membership.

Although shifting to a virtual community group would allow SNAP to continue serving nonmember constituents and member constituents in a single venue, this would require students and new professionals to give up three vital benefits of affinity group membership: continual representation in formal SAA governance through a dedicated Council liaison, access to financial resources for meetings and initiatives, and space at the annual meeting.

The possibility of maintaining two groups – a formal affinity group for SAA members and an affiliated virtual community group for nonmembers – has been proposed during the current comment section. However, it is not clear whether this would be allowed.

Information needed

  • Formal information from SAA staff about the current number of SAA members and nonmembers participating in SNAP.
  • Clarification regarding whether a dual affinity group/virtual community group structure would be allowed under the present proposal.
  • More specific data or functional analysis about the financial impact of extending access to nonmembers participants under current and proposed structures.
  • Feedback from SNAP participants regarding their experiences, needs, and perceptions of value under the current and proposed structure.

To facilitate roundtable participation and provide introductory data on the outcomes of providing access to nonmembers, the 2015-2016 Steering Committee is conducting a survey to gather feedback from roundtable members and nonmember participants.  The survey will be open through September 11, 2015:

In the meantime, individual participants are encouraged to review the proposal and submit comments to the SAA site:

Write a session summary for the SNAP blog!

If you are attending the 2015 Annual Meeting next week, please consider signing up to write a session summary for folks who are not able to attend the conference. We have identified a few sessions of particular interest to SNAP members, but the blog team will consider summaries for any sessions, plenary events, roundtable and section meetings, and other formal conference events. Volunteer authors have 2-4 weeks after the conference to send in their summaries, depending on what kind of session you have signed up for. Feel free to partner up with another author to cover a session, as well.

For more information and to sign up for a session, visit the official sign up sheet:

Check out last year’s session summaries here: 2014 Session Summaries

Year in the Life: Katie Rojas, Pt. 12

Katie Rojas is the most recent participant in our Year in the Life series, which follows new archivists in their first professional position. We have followed Katie for 12 months – this represents her final post in the series.  You can read the Katie’s previous posts here. Thank you, Katie, for a great year!

This is my twelfth, and final, blog post for this series. Often, when we complete a project or a journey, it seems like we have somehow arrived at a new beginning. While I do feel like that’s partially true here, I also don’t feel like I’m back where I was a year ago. There has been definite growth and a LOT of learning in the past twelve months!

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Resources for the 2015 Annual Meeting

The Society of American Archivists’ Annual Meeting will take place in Cleveland, Ohio this year from August 16-22. If this will be your first annual meeting, check out the Official First-Timer’s Guide to the 2015 Annual MeetingProduced by SNAP Members, this guide has tons of advice to help you prepare, pack, network, and choose sessions. You can also browse the Program Committee’s general resources for New Members, First-Timers, and Students or see what SNAP members had to say in the 2014 Annual Meeting Advice Series.

Here are a few tips to help you prepare for SAA 2015.

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Transitions Series: Alex Berman

This post is part of our “Transitions” Series, which highlights the experiences of recent graduates and early career archivists. If you are an early career archivist (0-5 years in the field) who would like to participate in this series, please contact us

Guest author Alex Berman

Grad school is a bubble. While you’re there, grades, clubs, etc., are the hallmarks of success. I was a mediocre student (mostly self-inflicted) and participated in almost NO clubs, conferences, or anything like that while in school. In fact, graduating from Simmons GSLIS was one of the hardest things I’ve ever done because I felt profoundly unprepared. I had a good GPA and recommendations , but there are a LOT of GSLIS students with GREAT GPAs and recommendations. I knew I was moving to NYC, but nothing beyond that. My fiancée (now wife) and I had just gotten engaged and I was moderately employed with no immediate prospects for permanent employment.

It was tough seeing people, especially good friends, easily segue into working in a library or archive. Not me – I had no idea what I wanted to do. I knew pretty early on in the program that I wasn’t well suited for working in a library or archive. Since I was also moving away from Boston (to NYC) I conducted my job search with two parameters in mind – the job had to be located in NYC and it had to pay a living wage. I used job boards, like, INALJ, and Monster in my search. After 300 job applications, I received one interview and one offer – to work for a publisher.

I went from thinking I’d be a librarian or archivist to being a “content manager.” What surprised me more than anything else is that I used my LIS skillset every day. If you’ve never practiced information architecture – it can be boiled into a couple of distinct categories:

  1. Organize information into overarching categories
  2. Create a relevant taxonomy/taxonomies
  3. Visualize this content and structure
  4. Leverage said content/structure to create new and interesting product

There’s also a healthy dose of graphic design, presentation skills, and content analysis thrown into the mix – but overall, the list above should look pretty familiar to any 101 LIS student.

After a few years, I decided it was time to move on from my first job. At this point it was clear that the LIS field was not in my future, but I also recognized the value of my education. I landed a gig as the Product Manager for the Reader’s Digest Association’s internal CMS + intranet systems. After that, I transitioned into advertising as the NYC Project Manager for SapientNitro’s Social Studio, and right now, I lead the User Experience Team for Rubenstein Technology Group. The common thread in all of this is my LIS degree – and the relevant skills I learned along the way.

In hindsight – I’ve arrived at where I am almost by happenstance. I’ve gone from thinking I’d be a historian (2009) to an archivist (2010) to an information architect (2011-13) to a publishing technology guru (2013-14) to an ad man (2014-15) and now I’m managing a team of front end developers. Why? Because of my GSLIS program….seriously. Every move up the ladder has been because I know how to work, leverage, analyze, and collate information. Basically, if I hadn’t taken the 101 metadata, cataloging, or archival retrieval classes, I never would have had these skills. I’ve learned a lot about myself – and how to survive layoffs, high rent, student loans, high vet bills, and a wedding. My advice can be distilled into the following points:

  1. Don’t feel constrained by your program or degree. At every point in my career the LIS degree has been a differentiator. You know how to organize and leverage data – that’s an incredibly valuable skill and not a terribly common one. An LIS program can easily (and often does) make it seem like there are only 2 (broad) tracks for your career – not true. You can take that degree and work in almost any information (read: any) based field you want to work in. The challenge is selling yourself, your skills, and your value.
  1. Keep an open mind.

I have firsthand experience with this one. You NEVER know where life will lead you. Never discount something because it’s not 100% what you THINK you want. I never, ever thought I’d work in social media advertising, book publishing, magazine publishing, or manage an entire team of front end developers. In fact, if there’s ONE thing I’ve learned over the last couple of years it’s that in following opportunities and taking risks I’ve managed to carve out a niche that’s financially, professionally, and personally rewarding.

  1. Be kind. Everyone always says “NETWORK!” – I say be kind to people. More than anything else people remember people that are:
    1. Effective
    2. Considerate
    3. Timely
    4. Not assholes

During my last job search my relationships helped me tremendously; LinkedIn is pretty helpful, but a personal relationship is your “get out of jail (phone screen) free” card. Good communication is key: one guy told me that he could tell I wasn’t an “average agency person” because I responded in a timely fashion.

  1. Continue learning + being engaged

Participate in your chosen community, write blog posts, tweet, post to Facebook, read, learn, etc. The most important thing you can do after grad school is continue learning. Most people are content with letting this slide after school – don’t be those people. It is so easy to get bogged down in your work, but staying current will give you a leg up on the old farts like me.

  1. Always do what’s best for you.

This tip is probably the hardest lesson I’ve learned over the last 5 years. At the end of the day you have to do what’s best for you and your family. Don’t buy the rhetoric fed to you by many employers – even if they consider you “family”, when push comes to shove your employer will make the best business decision possible. You should do the same – I’m not advocating job hopping, but that you should be cognizant of your needs, desires, ambitions, etc., and use them as your PRIMARY drivers.

  1. Never lose your “Why”

I’m stealing this from my wife – so she gets full credit for introducing me to this concept. What’s your “Why?” Mine is to bring joy, comfort, and laughter to the people/animals I love. It’s what drives me each and every day – maybe not consciously, but it’s always there. Never lose this concept of “Why.” Every company needs a value proposition and so do you – this is your “WHY.” It’ll keep you going even when things are SUPER lame. I was laid off in both 2014 and 2015 – this idea of “WHY” is what kept me going through these last couple of years.

In conclusion – I will probably never work in a library or archive. In fact, I spent the first year or so out of school complaining about how useless my degree was and how I wasn’t using this horrendously expensive education at all. Hindsight is a great way to change that perspective. Now, I’m glad I attended Simmons GSLIS. Not only did I learn some great skills, but I made some amazing friends as well.

Back to the matter at hand – the job market is tough, scary, and intimidating. Just remember – your skills are a differentiator in almost any field so long as you figure out your spin, your why, and your goals. Seriously, you are NOT restricted to working in a library or archive. If it’s not your calling then try something else. Maybe you’re super visual – being an information architect could be a great fit. Maybe you glom more onto the creative side of things – advertising or a design firm might be a great fit for you. Or if you’re like me, you go into project management. Basically, the world is your oyster – and your LIS degree is your golden ticket – as long as you keep an open mind and never forget your Why.

Transitions Series: Sara Seltzer

This post is an installment in our “Transitions” Series, which highlights the experiences of recent graduates and early career archivists. If you are an early career archivist (0-5 years in the field) who would like to participate in this series, please contact us

Guest author Sara Seltzer

Now that I’ve spent some time on the professional side of the proverbial student-professional fence, I can honestly say that life on the other side is both significantly more awesome and more challenging.  I’ve learned a few valuable lessons in my nearly 3 years of full-time work as a professional archivist, and I can tell you that while finally “making it” to the coveted League of Permanent Professionals is a huge weight off your shoulders, you don’t rest on your laurels for long.  I’ve chronicled the awesomeness and the challenges I’ve encountered from the beginning of my professional journey to now in the hopes that other effervescent new professionals will find something to relate to, either now or in the near future.

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Submit your nominations for 2015-2016 SNAP Election

The SNAP 2014-2015 Steering Committee is accepting nominations for the 2015-2016 SNAP Roundtable election through Tuesday, June 9 at 9pm EDT (6pm PDT). Serving on the SNAP RT steering committee is a great way to meet like-minded colleagues and become more involved in the work of the Society of American Archivists.

Positions currently open for nomination include:

Vice Chair/Chair-Elect (1 position) (1 year term, followed by 1 year as chair)
The vice chair/chair-elect will assist the chair in the operation of the roundtable, serve as acting chair in the absence of the chair, and participate as a member of the steering committee. The chair directs and reports the activities of the roundtable, organizes and runs the annual meeting, leads the steering committee, and handles administrative duties, including, but not limited to submitting the roundtable’s annual report and serving as the roundtable’s liaison to SAA and Council. The chair, in consultation with the other members of the steering committee, may solicit and appoint roundtable volunteers to serve as the web coordinator, social media coordinator, student chapter coordinator and/or newsletter and blog coordinator and editor.

Secretary (1 position) (1 year term):
The secretary will serve as the official record keeper of the roundtable and be responsible for compiling and sharing minutes from steering committee and annual meetings.

Steering Committee Member (3 positions) (1 year term)
Members of the Steering Committee will provide leadership to and share information with roundtable members; identify and appoint ex officio members to the steering committee; solicit input from members; organize roundtable elections and voting; and appoint temporary and/or permanent committees as needed.

You may nominate yourself or someone else. All candidates must be a member of both SAA and the SNAP Roundtable.

For more information or to submit a nomination, visit:

Please feel free to contact the current roundtable leadership if you have any questions.